WEST SURREY SHADOW AUTHORITY
STANDARDS COMMITTEE
WORK PROGRAMME
June 2026 – March 2027
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Version History |
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Version |
Notes |
Author |
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V2 26/06/26 |
Second draft – cleared by Susan Sale |
AG |
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V3 24/08/26 |
Third draft – cleared by Susan Sale |
SCS |
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V4 21/10/26 |
Fourth draft – cleared by Susan Sale |
SCS |
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Meeting Date |
Number of Items |
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06/07/2026 |
5 |
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02/09/2026 |
8 |
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22/10/2026 |
4 |
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02/11/2026 |
11 |
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15/12/2026 |
9 |
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18/01/2027 |
1 |
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09/03/2027 |
3 |
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Meeting Date |
Item |
Description |
Portfolio Holder |
Report Author |
Contact |
Date Added |
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06/07/2026 |
Election of Chair and Appointment of Vice Chair |
To elect a Chair and appoint a Vice Chair for the West Surrey Standards Committee for the Shadow Period |
N/A |
N/A |
Susan Sale |
26/06/2026 |
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06/07/2026 |
Review of 26/27 Shadow Authority Meeting Times |
A report considering the review of shadow meeting times as resolved at the inaugural shadow council meeting. |
Cllr Victoria Kiehl |
Susan Sale |
Vicky Hibbert |
26/06/2026 |
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06/07/2026 |
Appointment of Independent Persons for WSSA |
To appoint at least one Independent Person for the shadow period. |
Cllr Victoria Kiehl |
Susan Sale |
Arabella Davies |
26/06/2026
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06/07/2026 |
Update on the Member Development Programme -1 |
To provide an update on the Member Development Programme for the Shadow Year. |
Cllr Victoria Kiehl |
Susan Sale |
Cath Rose / Anna Miller |
26/06/2026
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06/07/2026
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Shadow Authority Constitution Updates |
A report to notify the West Surrey Standards Committee of changes needed to the constitution including arising from executive decisions and minor ones under the Monitoring Officers delegations. |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
26/06/2026
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02/09/2026 |
Update on the Member Development Programme -2 |
To provide a further update on proposals
for the Member Development Programme for the Shadow |
Cllr Victoria Kiehl |
Susan Sale |
Anna Miller |
26/06/2026 |
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02/09/2026 |
Appointment of Additional Independent Person(s) |
To appoint an additional Independent Person for the shadow period.
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Cllr Victoria Kiehl |
Arabella Davies |
Susan Sale |
30/07/2026 |
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02/09/2026 |
Social Media Policy |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
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02/09/2026 |
Gifts & Hospitality Guidance |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
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02/09/2026 |
Member Conduct Complaint Arrangements |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
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02/09/26 |
Governance Arrangements for Constitution Work |
To propose that the Constitution Sub Committee becomes a Working Group of the Standards Committee |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
06/08/2026 |
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02/09/2026 |
Terms of Reference of the Employment Committee |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
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02/09/2026 |
Review of the Member Officer Protocol |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
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22/10/2026 |
Council Motion |
To consider the motion from Council regarding recorded votes |
N/A |
Susan Sale |
Susan Sale |
23/09/26 |
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22/10/2026 |
Petition Scheme |
To consider a Petition Scheme for West Surrey Council for post Vesting Day |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
17/09/26 |
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22/10/2026 |
Proper Officer Designations |
To consider an amendment to the shadow period constitution regarding the scrutiny officer |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
17/09/26 |
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22/10/2026 |
Articles |
To consider the Articles of the Constitution for post vesting day |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
8/10/26 |
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02/11/2026 |
Schedule of Meetings for West Surrey Council 27/28 |
To agree principles and recommend that shadow council notes than and delegates authority to an officer to produce a schedule in consultation with group leaders. |
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
26/06/2026
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02/11/2026 |
Recruitment process for the appointment of independent persons for post vesting day |
To approve the process for recruiting and appointing independent persons for post vesting day |
Cllr Victoria Kiehl |
Arabella Davies |
Susan Sale |
26/06/2026 |
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02/11/2026 |
Finance Procedure Rules |
To receive recommendations from the Constitution Working Group to endorse the standing orders for post vesting day |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
06/08/2026 |
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02/11/2026
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Contract & Procurement Procedure Rules |
To receive recommendations from the Constitution Working Group to endorse the standing orders for post vesting day |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
06/08/2026 |
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02/11/2026 |
Council Procedure Rules |
To receive recommendations from the Constitution Sub Committee to endorse council procedure rules for post vesting day |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
06/08/2026 |
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02/11/2026 |
Review of Proper Officer Designations |
To receive recommendations from the Constitution Working Group regarding designation of a scrutiny officer during the shadow period |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
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02/11/2026 |
Review of Audit & Governance Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Working Group for post vesting day |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
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02/11/2026 |
Budget Procedure Rules |
To receive recommendations from the Constitution Sub Committee |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
24/08/2026 |
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02/11/2026 |
Post Vesting Day Scrutiny Arrangements |
To receive recommendations from the Constitution Sub Committee |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
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02/11/2026 |
Company Governance Protocol |
To receive recommendations from the Constitution Sub Committee |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Michael Graham |
Susan Sale |
24/08/2026 |
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02/11/2026 |
Post vesting Day Licensing Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Recommendation from Constitution Working Group
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Post Vesting Day Planning Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Deborah Davies |
Susan Sale |
24/08/2026 |
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15/12/2026 |
DBS checks for councillors |
To consider a policy regarding DBS checks for councillors to be effective after Vesting Day |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
20/10/2026 |
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15/12/2026 |
Review of Employment Committee Procedure Rules and Terms of Reference |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Budget and Policy Framework Rules |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Radford |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Officer Decision Making Protocol |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Responsibility for Functions |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Vicky Hibbert |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Scheme of Officer Delegations |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Delegations to Executive Members |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl |
Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Proper Officer Designations |
To receive recommendations from the Constitution Sub Committee |
Cllr Victoria Kiehl
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Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
24/08/2026 |
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15/12/2026 |
Report on Joint Governance arrangements |
To include the Fire & Rescue Service, the Surrey pensions Authority and the Foundation Strategic Authority |
Cllr Victoria Kiehl |
Susan Sale, Deborah Davies & Vicky Hibbert |
Susan Sale |
21/10/2026 |
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18/01/2027 |
Report on proposed appointments of Independent Persons for post Vesting Day |
A report to propose appointments of independent persons following the recruitment process |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale / Vicky Hibbert / Arabella Davies |
26/06/2026 |
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09/03/2027 |
Annual Report of the Monitoring Officer |
To receive a report from the Monitoring Officer regarding Standards matters that have arisen during the Shadow Period including member conduct matters |
N/A |
Susan Sale |
Susan Sale / Vicky Hibbert / Deborah Upton |
26/06/2026 |
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09/03/2027 |
Adoption of Member's Allowance Scheme for West Surrey Council |
To make recommendations to WSSA full council for the adoption of a member's scheme of allowances. |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale |
26/06/2026 |
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09/03/2027 |
To receive a provisional work programme for The West Surrey Council Standards Committee |
To consider work programme for the Standards Committee and its sub committees for the 2027/2028 municipal year |
Cllr Victoria Kiehl |
Susan Sale |
Susan Sale / Vicky Hibbert / Arabella Davies |
26/06/2026 |
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